Fractional operations for marketing agencies
Your Business Should Run Without You.
We fix operations for service businesses with 5 to 50 people. We document how the work gets done and automate what shouldn’t need a person. Then we stay on as your ops lead.
10+ years leading remote teams
20+ service businesses systemized
50% productivity increase
Hi, I'm Andrei
We work with your existing tools
What our
clients say.
We don't just automate, we transform how businesses run.
Real Results
Who you’ll work with
You work with
me directly.
I’m Andrei Măguleanu. I’ve led remote teams for more than ten years, including 6 years as fractional COO at marketing agencies. Today I run operations inside agencies on both sides of the Atlantic.
From the first call, I’m the one in your Slack, your project tool and your meetings. Radu, our technical lead, builds the integrations. Nobody hands you off to a junior account manager.
Our job is to take operations off your plate. You step back, and nothing falls apart.
Andrei Maguleanu
Leading remote teams for 10+ years
Andrei
Task Engine is for you if…
You're still the answer to every question.
Your team waits for your call, so nothing moves while you're in a meeting.
The work lives in people's heads.
When someone is off, their clients wait. A new hire takes months to get up to speed.
Things fall through the cracks.
Deadlines slip and you hear about it from the client first.
Your tools don't talk to each other.
Your team copies data between the project tool, the CRM and a spreadsheet by hand.
You pay for AI and nothing changed.
Everyone has a ChatGPT account, and the process is the same as last year.
You don't know your numbers.
Which clients and services make money is a guess until the month closes.
Here to help
Four steps, every engagement.
We’ve run operations and managed client accounts ourselves, so we know where the problems hide.
Understand
We join your Slack, your project tool and your calls for two weeks and watch how the work moves. We find the bottlenecks, the workarounds and every question that ends with "ask Sarah".
1
Document
We turn what's in people's heads into SOPs your team follows. They're good enough to train a new hire on, and they live in the tools you already use.
2
Automate
We build the workflows and AI assistants that remove the busywork. Tasks create themselves and data moves between your tools without anyone copying it.
3
Run
We stay on. Albert reads your tools every morning and tracks deadlines, promises and client health. We review the numbers with you every month and add to Albert as you grow.
4
Choose
how we work together
Not sure which fits? Start with a free 30-minute ops review. You leave with the first fixes we’d make, whether you hire us or not.
Ops Audit
Project
You need the mess mapped and fixed once.
Workflow and tool map
Prioritized fix plan
SOPs and automations built
Team training
Fractional Ops Lead
From $2,000 a month
You want someone to own operations while you focus on clients and sales.
Andrei as your ops lead, in your Slack and your meetings
Albert on your tools, with a debrief every morning
KPI dashboard and a monthly review
New automations and AI assistants as you grow
Onboarding and training for new hires
Most complete
I take on four retainer clients at a time.
Founding pilot
The second in command that keeps track of your operations.
Albert follows your team’s work in the tools they already use and shows you where operations stand: which clients are healthy, what’s late and what you promised.
Built on my own week
I built the first version to run my week across four clients. Every morning before 9, it reads my calendar, email, Slack, project tools and call notes and writes me one page.
Your data stays yours
Albert runs on your own Claude account. It reads and reports, and it never sends, posts or changes anything in your tools.
Better every week
When a line is wrong, you mark it and say why, and Albert turns the correction into a rule. Every few weeks we add a new piece from what you raise on our calls.
Morning debrief
Tuesday, 08:47
Example
Today’s calls
10:00 · Northwind weekly
Prep: the retainer is at 82% of hours with a week left. Ask about Q1 scope.
14:30 · Brightside onboarding
Prep: ClickUp access is still missing. Agree who owns it.
Slipping
Brightside landing page
Due Friday. No update from the team in six days.
Morning debrief
Your day, your calls and what's slipping, on one page.
Blindspots
Commitments and risks that never made it into a task, flagged before anyone asks.
Client health
Green, yellow or red per client, from silence and hours against the retainer.
Team check-in
What shipped and what's blocked, in one digest. It describes the work and never scores people.
Install
One 60-minute call. We connect your tools and write down your clients and priorities. Your first debrief arrives the next morning.
1
Tune
A 30-minute check-in every week for the first month. Every correction you make becomes a rule Albert follows.
2
Grow
A new piece every few weeks, chosen from your calls: the money check, profitability per client and service, a map of where the business still depends on you.
3
The first agencies get a reduced setup fee in exchange for honest feedback.
Your questions
Answered
Here are the most common questions business owners ask before working with us.
Who do you work with?
What results can I expect?
Will this require a lot of my time?
How do we work together?
What is Albert?
Do I need to switch my software?
Do you use AI?
How much does it cost?
FAQs
Tell us what’s
slowing you down.
Andrei replies within one business day.
Real proof
Ready to stop being the bottleneck?
Book a free 30-minute ops review. We’ll go through where your time goes and tell you what we’d fix first.
